Solutions needed for more clarity and less confusion

Re: Drumheller  Mail article, “Police called to Morrin Council”
We would like to respond with some pertinent history regarding the cell phone issue at the Morrin Village council meeting, May 17, 2017.
Prior to the July 16, 2014 Village meeting (going back to October 16, 2013) there is no record of a concern regarding cell phone usage in council chambers.
To the July 16, 2014 meeting the only persons other than council and CAO in attendance were Walter Jackson (Jan. 15, 2014) and Douglas Siemens (July 16, 2014).
Without any previous recorded mention of cell phone problems or discussion, “Deputy Mayor MacLeod motioned that all cell phones be banned from council chambers at all times – carried – councillor Siemens abstained” (note:  at the Aug. 25, 2014 meeting this abstention was corrected to read a ‘NO’ vote).
At the Sept. 17, 2014, again with no prior recorded concerns of cell phone or electronic device usage or discussion, “Deputy Mayor MacLeod motioned that all electronic devices be banned from council chambers at all times – carried – ‘not in favour’ – councillor Siemens”.
Other than council and CAO, the only residents to attend meetings were Douglas Siemens (Aug. 25, 2014) and Deb Wynia, Shirley Bremer and Douglas Siemens (Sept. 17, 2014).
At the May 19, 2016 Village council meeting, Procedural By-Law #352 was introduced and   ratified.  Again there had not been any recorded discussion regarding the need for such a bylaw.
There was no audible pronouncement made of either the name or number.  The readings of the document had been made in silence by the Mayor, Deputy Mayor and councillor.  All that was audible to the residents in attendance was the Mayor, Deputy Mayor and councillor agreeing each to the three calls.
The reason for including this information in our commentary is to inform that section X11 (4.) states “Recording devices and cameras of all kinds are prohibited in the Council Chambers during all council meetings”.
At the Nov. 16, 2016 meeting, in addition to the Mayor, Deputy Mayor, councillor, CAO and Dr. Robert Graham, we were in attendance.
During that meeting, Dr. Graham’s device was heard by us, seated at the far end of the council chamber.  Although Dr. Graham was seated between the CAO and Deputy Mayor, this incident was neither acknowledged by them nor recorded in the minutes of that meeting.  Both of us have made a Statutory Declaration regarding this.
Deputy Mayor MacLeod adds [in reference to Joyce Webster’s cell phone use in the April 2017 meeting] “This happened once before at a meeting in April, however that time she was permitted to stay”.
However, there was no mention of this incident to Ms. Webster during the meeting but is highlighted in all caps bold text in the minutes of that meeting.
How can a statement like that be recorded in minutes when there was no discussion in the meeting?
(To be fair, Ms. Webster could not have been expected to be aware of the cell phone motion in the minutes of the July 16, 2014 meeting).  This fact can be attested to by Joyce Webster and John Siemens.
Perhaps, for more clarity and less confusion for all, council should once again allow the recording of meetings as well reconsider the suggestion of former councillor Janis Siemens that a website be established containing minutes, policies and bylaws.
Respectfully Submitted,
Howard Helton and John Siemens

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