The Clearview School Board approved a proposal put forward by Trustee Staci Gerlitz at the December 16 meeting to set up a student ombudsman committee aimed at communicating directly with students. Trustees noted it was important to engage with their communities and identified students as one group that does not already have a structure to communicate directly with Trustees. The work will be spearheaded by Gerlitz.
School council workshop
The Board discussed plans for having Board and School Council Workshop with representatives of the school councils and principals to be held on February 13, 2014 at 7 p.m. in the board room at Clearview division office. Administration plans to contact school councils and principals to advise them that a date has been chosen for the workshop.
Draft school year calendars
As part of the yearly operations in preparing a Divisional calendar the Board of Trustees reviewed draft calendars for the next three years.
The amended 2014-15, 2015-16 and 2016-17 draft calendars are to be circulated for feedback and comment from principals to parents (school newsletters), school councils and school staffs; through department supervisors to other Clearview staff; and through the Division’s website to the wider community. The draft calendars and feedback received will be brought back to the Board for final consideration in February 2014.
Budget development roadmap
Associate Superintendent Peter Neale presented a draft “roadmap” to the Board that outlines what the process could look like for the next cycle of budget development beginning in January 2014. The process outlined focused on previous cycles with minimal changes. New items this year will be the development of a budget toolkit and a “what we heard” report during the process. As part of the process in January, Senior Administration hope to have a discussion with the Board on areas they wish the process to encompass, including maintenance and transportation. This direction would then be part of the toolkit and form future conversations with stakeholders.
Senior Administration will bring a detailed plan on the consultations process to the Board in January.
Associate Superintendent Peter Neale presented the 2013-14 Facilities Report to the Board. The report provides the overall information on the Alberta Infrastructure capital planning process and criteria, a summary of facility information for each of Clearview’s schools, the IMR information for the division, capital plan submissions and detailed information for all school facility needs.
Clearview’s strategic plan identified three metrics to determine the success of maintaining it’s buildings based on the Facility Condition Index (FCI), which is the ratio of the cost to correct current and future – five year – physical condition deficiencies, relative to current facility replacement value. Metrics determined at least 65 per cent of schools are in good condition, less than 3 per cent of schools are in poor condition and all other schools are in at least fair condition. All Clearview schools are rated as good condition with a FCI less than 15 per cent and therefore meet the criteria of success established by the Board.
The Board received a report on busing within the Town of Stettler. The service is operating to the Board’s satisfaction after being expanded this school year to include stops in Emmerson Acres and West Stettler Park.
Automated external defibrillators
The Board passed a motion to purchase two portable Automated External Defibrillators (AEDs). The AEDs will be distributed to Gus Wetter School and Coronation School.
Corey van Zandbergen, Principal of Byemoor School presented a proposal to the Board for a Society for Educational Visits and Exchanges in Canada (SEVEC) exchange with students from Cornwall, Ontario. The exchanges would take place in May and June 2014. The Board granted preliminary approval to Byemoor School for the proposed trip.
The next meeting of the Clearview School Board will held at 10 a.m. on Thursday January 16, 2014 at the Board office in Stettler. Regular board meetings are open to the public.